The Accounting Office processes vendor payments for the City of Pittsfield and the School Department. The City Accountant is responsible for the reconciliation of books and accounts, approval and payment of bills, auditing of cash balances of all departments, and preparation of required financial reports for the City and the Commonwealth of Massachusetts. The City Accountant monitors the budget and notifies Department Heads if expenditures exceed appropriations.
The City Accountant provides monthly written statements to the Mayor, Director of Finance, Department Heads, and the City Council that show appropriations, expenditures and unexpended balances. The City Accountant accounts for the receipt and disbursement of all cash transactions. The City Accountant prepares the City of Pittsfield's annual financial report, which includes a balance sheet, budget analysis, cash flow statement, debt schedule, accounts receivable reconciliation, and other miscellaneous schedules.